Travel Information So Important You Can’t Leave Home Without It

When you travel you not only step out of your comfort zone, but you also leave behind all of the important information about your life. You know, the stuff you’d need in case there were some kind of emergency–insurance numbers, the number to call if you lose your credit card, prescription information, etc.

We have all of this information available to us when we are home, but what would you do if your house sitter contacted you when you were halfway around the world to tell you that your house had caught fire? Could you contact your homeowner’s insurance agent and provide all the information he’d need no matter where you are?

This checklist is designed to help you to compile all the information you should need while away from home so that you can carry it in a portable file. I hope it provides you some peace of mind.

The list includes the items you need and, in parentheses, an explanation about why it is important.

Documents to Place in Your Important Papers File & Why You May Need Them

Make a list with the following information on it:

  • Homeowner’s or Renter’s Policy Number & Agent Contact Number (in case there is an emergency at your home so that you can notify your insurance company as soon as possible)
  • The name, address, contact information, and reservation confirmation numbers for your hotel, rental car and airline tickets (in case you need to contact any of them for any reason or you need the confirmation numbers for any reason)
  • The numbers of and contact information for any credit or debit cards you may use on your trip (in case they are lost or stolen)
  • A copy of your Driver’s License (and International Driver’s License, if necessary-in case either of these documents are lost or stolen)
  • Your frequent flyer number, your frequent guest number for hotel chains, and any other travel membership clubs’ numbers (in case you need them to claim rewards or discounts)
  • The numbers of your traveler’s checks (in case the originals are lost or stolen)
  • Names and contact information for friends and relatives you plan to visit while on your trip (so that it will be easier to contact them and also, in case of emergency, for someone else to be able to contact someone nearby)
  • Medical insurance provider name, contact information and policy number (in case your card is lost or stolen)
  • Name and contact information for your cell phone service provider & the serial number of the phone, your account number, and the SIM card number (in case your phone is lost or stolen or there is a problem with your phone and you are not able to get service)
  • If you will be using a laptop or cell phone with wireless internet access, the name and contact information for your internet service provider, and the serial number of your laptop and any other accessories (in case your computer is lost or stolen and also in case you need assistance with your internet coverage)
  • A copy of your itinerary (Each adult or older child should have a copy of this document in case you get separated from the others in your party. You should also leave a copy of your itinerary with someone at home in case you are lost or missing they can better work with the authorities to help them find you.)
  • Information concerning any medical conditions you may have including allergy information (Include information like blood type, height, weight, birth date, etc. for each member of your party.)
  • Names & contact information for your house sitter, pet sitter, etc. (in case of an emergency)

It could be disastrous if a list like this fell into the wrong hands, so for this reason, use some kind of code as you compile these account numbers.

One suggestion is to write the account numbers in a different sequence. For example, if your account number is 6389 7492 8852 4301 you could write it like this 2588 9836 1043 2947 or if it is 5529731 you could write it as 2551379.

Whatever code you use be sure to memorize it and make sure that anyone else in your traveling party knows how to use it also.

The secret is to have the information available to any one who may need it, but extremely difficult to use for any one who may try to steal it.

Another code to use is to leave the names and contact information in the right order or to further protect yourself and any one else whose contact information you may be carrying, mix up the order of the names and numbers. For example, you could put the info for the first item on the list in the second position, the info for the second item on the list in the third position, and the info for the third item on the list in the first position.

Then create a fake category, something like “Luggage Insurance Carrier” then list the account number as 122331 with the order of the numbers being the “pairs” of how you switched the information: 1,2=first in second position, 2,3=second in third position, 3,1=third in first position.

It may seem a little confusing and like it would be a lot of work to make your list in this way, but remember that the secret it to make the information hard to steal while still having it available just in case you need it.

These items are not sensitive information, but they would be valuable if you needed them:

Keep several various sized envelopes available to store these items safely.

  • The name and contact information of your travel agent (if you used one)
  • Any coupons or discount codes you plan to use
  • The contact information for the Chamber of Commerce and Tourism Board for the areas you will be visiting
  • Contact information for the embassy where you will be visiting
  • A copy of your packing list with space to add any purchases you make while on your trip
  • Emergency phone numbers for the areas where you will be traveling including poison control
  • A phrase book for any foreign languages you may encounter
  • Directions to any places or events you plan to visit
  • A tipping chart
  • A foreign currency exchange rate chart
  • If traveling with pets, name & contact information for their veterinarian and also their immunizations history
  • Names and addresses for anyone you plan to send a post card to
  • A journal to keep track of your expenditures and also to keep a record of what you do each day
  • A recent map of the city and surrounding areas where you are visiting
  • Copies of any contracts you signed for vacation packages, travel insurances, etc.
  • Copies of any prescriptions for medications, eye glasses or contact lenses (for each person in your party, if necessary)
  • If traveling with children and only one parent, a notarized letter of consent from the other parent (a separate letter for each child, if necessary; this is good to have even for domestic travel)
  • Immunization records (for each person in your party, if necessary; this is good to have even for domestic travel)
  • The receipts for any merchandise you purchase while on your trip (in case you need to return them for any reason; also, if you are returning from a foreign country you will need these when you pass through customs)
  • A list of all electronic equipment, including serial numbers, that you are traveling with and copies of receipts for them, if possible (in case they are lost or stolen you will have this information available for the authorities; also, if you are passing through customs you will be able to prove prior ownership and avoid paying duty fees on these items)
  • The name and contact information for the hotel(s) where you will be staying (Each person in your party should carry a business card with this information on it in case they are lost or need to give directions to a cab driver.)
  • A copy of your auto insurance information (in case you are involved in an automobile accident)
  • Your luggage claim tickets (to enable you to claim your luggage)
  • The number/aisle of the parking spot where you leave your vehicle in long-term parking at the airport (in case you can’t remember where to find it when you return)
  • Insurance claims forms (for all traveler’s insurance that you purchased; these insurances often have a short claim period so you may need to file the claim before you return home)
  • Birth Certificates (in case you need to prove identity or prove that a child is yours)
  • Extra passport photos (this will save you a lot of time, trouble and expense if your passport is lost or stolen)

Items to carry on your person (You will need these actual documents):

  • Your passport, visa, or any other necessary documents (adults should carry these for the children)
  • Any travel visas or entry documents you need for the areas where you will be traveling (for each person in your party, if necessary)
  • Medical insurance card & any other insurance cards
  • A card with information on any medical conditions and the names and contact information of any other adults in your party or that you may be visiting

Special note about children:

  • Children should carry an identification card stating their full name, your name and the names of any other adults in your party, the phone numbers and addresses where you can be reached, and emergency contact numbers back home.
  • This card should also include any other important information such as medical conditions, insurance information, and health care provider’s name and contact information.
  • Place the ID card inside the child’s shirt in a pocket that you have sewn in beforehand.
  • This will require a little bit of work and preparation, but if it is ever needed it will be worth it.
  • Your child probably already knows about “stranger danger,” but right before a trip is a good time to review this information and to teach them not to show this card to anyone unless they are lost.

Gather all these lists and documents and put then in an accordion style file folder with an elastic band to hold it shut. If you leave your hotel room, place this folder in your room safe and make sure that every one who would need this information knows the combination and knows how to operate the safe.

Hopefully you will never need any of this information for an emergency, but this Important Papers File will be there if you do.

Free International Travel Guides

Hospitality and tourism industry is by far one of the thriving fields of business that boosts up reputation of a certain city, country or state. Domestic and foreign tourists alike are relying on services offered by travel agencies, airlines, hotels, tourism bureaus and tourist guides so that every tour is made worthwhile and meaningful. The virtual side of business, Internet, is getting along with the jet-setting lifestyle of people, thus free international travel guides are accessible online.

The phenomenal approach of providing free international travel guides is a manifestation of how tourism keeps up with technology. Traveling is huge part of people’s lifestyle especially those transacting business in any parts of the globe or those who are big fanatics of exploring the world for pleasure. Travel packages for city tours, ocean cruises, island hops, zoo explorations, island escapades, bar hopping and other interesting itineraries are being accessible through world travel sites such as Real Travel, The World Travel Guide, Travel Library, Ex-Travelation and Around The World Guide.

Free international travel guides provide every bit of information including map for travels to Africa, Australia and South Pacific, Far East Asia, Indian Subcontinent, Middle East, North and South Americas, South East Asia, Central Asia, Europe and the United States. By specifying the name of destination name and target dates of travel, you will be led to more specific information such as airlines flying to and fro, hotel options, landmarks to catch sight of, distinctive features of your chosen destination, and tourism services you can enjoy during the entire travel duration. Travel agents are usually available to respond to your needs as soon as you send your queries.

Online magazines are integrated in free international travel guides so that you are up-to-date with feature stories about what the top tourist destinations in the world with corresponding landmarks it is known best for-say Paris is known for Eiffel Tower, US is known for the Statue of Liberty in New York, Canada for Niagara Falls, and so on. Free holiday and travel brochures or travelogues are also made available to those local tourists hoping to explore nearby cities and foreign tourists aspiring to fly across the continent.

Helpful information to prepare any tourist for his trip is definitely for free. Tips on how to have a safe tour are also given. There are also travel entities that deliver free international travel guides right to everyone’s doorway without any mailing fees at all. After mapping out the specifics of your intended trip, you can consult travel sites for whatever it is that you need: airline, hotel, package tours and car service or whatever. Most travel sites are accommodating and ready-to-serve just for you to attain a fulfilling travel agenda.

I Am Tired of Being Misled While Traveling – I Need Only the Best Travel Guides!

This is why airports always seem to have the highest concentration of annoyed people. Travel agents, tourist maps and offers, hotel mix ups, delayed flights and cancellations, all of these things happen on a regular basis and seem to automatically toss an unwelcomed wrench into the vacation plans of those that have come to need their private get-a-way. Finding the best travel guides has become quite the strenuous chore recently, but with a little help from me, you will be well on your way to Cancun without all of the expected travel mishaps that are caused by some travel agents’ not doing their jobs.

I would say that the best course of action would be to log onto the internet and compare all of the deals that a quick search on Google would bring up, but this might be where all of your troubles begin. Finding the best travel guides online has become an incredibly tricky endeavor lately with all of the scam artists that seem to have taken refuge there lately. However, I am not going to say that logging onto the internet in search for the best travel guides is a bad idea, it is just a matter of what to look for. There is a trust that any travel places in their travel guides simply cannot be violated, a sacred trust that must be maintained, lest their reputations will begin to precede them in ways that is, well, less than reputable.

This they know, the scam artists, I mean, and that is why they never use the same website twice. Switching their hosting servers, their URLs, even their business names in order to fool their potential customers has become rather common place for these crooks, making them extremely hard to point out. That is why the only businesses that you can really trust are those that already have a standing reputation for good service, and this requires years of public use and exposure in order to accumulate.

Finding the best travel guides on the internet can be difficult, but when it comes right down to it, it is a matter of researching these companies before using their services that eliminates the real traveling threat. In short, the real threat to your vacations sanity lies within your ability to spend the time needed to find whether or not your chosen company is really who they say they are.